SB 553 WORKPLACE VIOLENCE PREVENTION PLAN CHECKLIST California Labor Code 6401.9 - in force since July 1, 2024 Prepared by Aable Security | Los Angeles, CA | https://aablesecurity.com HOW TO USE Print this page or paste it into your safety binder. Mark each item Done / In progress / N/A and note the date and the person responsible. Cal/OSHA inspectors typically ask first for the written plan, the violent incident log, and training records. 1. PLAN ADMINISTRATION [ ] Assign a plan administrator with authority to act [ ] Confirm the plan is written, site-specific, and not a generic template [ ] Make the plan available to employees at all times (binder or intranet) [ ] Provide the plan in English and other languages spoken by the workforce [ ] Integrate the plan with your Injury and Illness Prevention Program (IIPP) 2. HAZARD IDENTIFICATION AND CORRECTION [ ] Complete a site-specific workplace violence hazard assessment [ ] Cover all four SB 553 violence types (co-worker, customer/client, criminal intent, personal relationship / domestic violence) [ ] Document lighting, entry control, cash handling, parking, and after-hours exposure [ ] Record corrective actions taken and the date completed [ ] Re-assess after any incident or change in operations or layout 3. EMPLOYEE TRAINING [ ] Deliver initial training on the plan before employees begin work [ ] Cover how to report threats, de-escalation basics, and emergency response [ ] Schedule annual refresher training [ ] Provide additional training whenever a new hazard or plan change arises [ ] Keep a signed roster with date, topics, and trainer for each session 4. REPORTING AND RESPONSE [ ] Publish a simple, confidential reporting process [ ] State the anti-retaliation policy in writing [ ] Define who responds, and when law enforcement is contacted [ ] Investigate every reported incident and document the outcome [ ] Communicate corrective actions back to affected employees 5. VIOLENT INCIDENT LOG [ ] Maintain a violent incident log separate from personnel files [ ] Record date, time, location, violence type, detailed description, consequences, and how the incident was resolved [ ] Exclude personal identifying information of any person involved [ ] Log every incident, including those with no injury 6. RECORDKEEPING AND RETENTION [ ] Hazard identification, evaluation, and correction records - keep 5 years [ ] Training records - keep 1 year minimum (5 years recommended) [ ] Violent incident log - keep 5 years [ ] Incident investigation records - keep 5 years [ ] Make records available to employees and Cal/OSHA on request 7. ANNUAL REVIEW [ ] Review the plan at least once a year [ ] Review after any significant workplace violence incident [ ] Review when a deficiency is found [ ] Date and initial each review SECURITY SUPPORT Licensed officers, site assessments, incident documentation, and emergency response coordination support several requirements above. Aable Security - free site assessment: https://aablesecurity.com/contact This checklist is general information, not legal advice. Confirm your obligations against current Cal/OSHA guidance and, where needed, counsel.